Pre-college summer programs
Structured academic and student-life experiences for 16-18-year-olds preparing for university, student-led by default, with guardian consent collected where a participant is a minor.
One platform for learning, activities, and student life
More than an LMS, less than a university information system
University and pre-college program software runs short-term academic programs that combine learning, activities, student services, and live operations: summer schools, pre-college tracks, short courses, and enrichment programs. CampOrganizer sits exactly in that gap, more than a traditional LMS, less complexity than a full SIS. Program teams build sessions, courses, forms, groups, schedules, and activities in Camp Hub; coordinators run the active program in Session Console; instructors and activity staff see their own classes and responsibilities; and students apply, complete pre-arrival preparation, follow their schedule and coursework, and book their activities in Explorer, on web and mobile. The same student record runs from application to final feedback. These participants are old enough to run their own program. The software should let them.
A four-week program, six months of preparation, five disconnected tools
Before CampOrganizer
Summer schools and pre-college programs aren't a normal semester: international cohorts, visiting faculty, multiple tracks, optional workshops, excursions, residence, and a packed social calendar, compressed into weeks. Most teams run it across a borrowed LMS, spreadsheets, form tools, shared drives, email campaigns, and several versions of the schedule. The predictable results: students miss pre-arrival requirements buried in attachments; the academic timetable and the social calendar never meet; elective sign-ups live in a spreadsheet; everyone gets every email and still misses the one that mattered; coordinators answer the same questions all day, and program leaders discover which students disengaged only when the program is almost over.
With CampOrganizer
CampOrganizer replaces that collection with one platform where the student is the user and the whole program runs in one place.
The student drives it. The program oversees it.
Students apply and register themselves
Applications run through your own forms, students submit their information, agreements, and documents, and your team reviews and admits through a controlled workflow. Existing cohorts import from another institutional system.
Pre-arrival becomes a structured journey
Welcome materials, academic preparation, campus rules, arrival logistics, quizzes, and required forms run as one tracked course, students see what's left, and the team sees who's ready.
One schedule for classes and student life
Lectures, labs, electives, excursions, meals, sports, and evening events live on one calendar, each student sees their personal slice, and a room change reaches them instantly in the app.
Learning, activities, and communication stay connected
Coursework, activity bookings, attendance, and announcements work on the same student record, participation in the whole program is visible, not just logins to a content library.
Leaders see, and improve, the whole edition
Enrollment, readiness, progress, attendance, and feedback stay comparable, so the next edition starts from evidence, and students leave with certificates, not just goodbyes.
Answered on one platform
How do I run selective applications and admissions without a spreadsheet?
Students apply through your own application forms; your team reviews, requests changes, and admits through a controlled workflow, not a form service, an inbox, and a spreadsheet reconciled by hand.
How do I get students to arrive actually prepared?
Pre-arrival preparation runs as a structured, tracked journey, rules, videos, quizzes, documents, arrival information, and reminders go only to the students who still owe a step, not to the whole cohort with "please ignore if completed".
How do I deliver the program's courses and assignments, without borrowing the university's LMS?
The program's learning, modules, materials, homework, quizzes, feedback, certificates of completion, runs on the built-in learning, connected to each student's record. It delivers your program end to end; it doesn't touch degree systems, credits, or transcripts.
How do I know which students are engaged, before they disappear from the program?
Module progress, assignment completion, attendance, and activity participation sit on one record, so the pattern of a fading student shows up while there's still time to reach out, not in the post-program review.
How do I stop students comparing three different calendars?
The academic timetable and the activity program are one schedule with personal views: each student sees their classes, bookings, and events, and when a room, time, or instructor changes, the update lands in their app instantly.
How do I run elective and activity sign-ups without spreadsheets and email?
Publish the catalogue, workshops, excursions, sports, evening events, with capacity limits and waiting lists. Students book their own places and get confirmations; the booking list is the operational roster.
How do I message the right students instead of spamming the whole cohort?
Announcements target the actual structure of the program, a course, a cohort, a booked activity, or exactly the students who still need to act, and the program feed gives everyone one reliable source, so coordinators stop answering the same question fifty times.
How do I handle passports, visas, travel, and dietary needs for an international cohort?
They're structured, classified fields on the student record, collected once in application and onboarding, protected, and reused everywhere from residence lists to excursion manifests.
How do I run residence, rooming, and campus check-in?
Cohorts, classes, and residential groups organize students; check-in with NFC/QR Bracelets covers arrival, meals, activities, and campus access, and attendance and welfare are documented against the student, so duty of care is recorded, not assumed.
How do I staff instructors, TAs, and residential staff with the right access?
Staff are managed once and assigned per session and group: an instructor sees their class, a residential lead sees their hall, and nobody sees a student record their role doesn't require.
How do I report the program back to the department?
Analytics, the Report Builder, and self-serve export turn the program's own data, enrollment, completion, attendance, outcomes, into the reports and files the department needs, without reconciling five systems.
From a two-week academy to a multi-campus summer
University summer schools and camps on campus
International cohorts, academic tracks, residence, excursions, and a packed social calendar, the full on-campus experience in one operation.
Short courses and continuing education
Compact professional and enrichment courses with materials, schedules, participants, and communication.
Executive education
High-touch cohorts with faculty, guest speakers, company visits, networking events, and personal schedules.
Language and foundation programs
Levels, classes, assignments, attendance, and cultural activities organized around student groups.
International and multi-edition programs
Multilingual cohorts, travel logistics, and several editions or campuses run separately, with institutional oversight in one place.
Learning. Activities. Communication.
- Learning Pre-arrival onboarding, course modules and materials, homework, quizzes and assessments, progress tracking, attendance, and certificates, plus self-paced and supplementary courses where the program offers them.
- Activities An activity catalogue with self-service booking: electives, excursions and campus visits, sports and social events, evening programs, with capacity limits, waiting lists, confirmations, and each student's choices landing on their personal schedule.
- Communication Announcements to the whole program or exactly one course, group, or activity audience; instant notifications when plans change; reminders before classes and events; program information and FAQs in one findable place; and instructor-student communication in the program's context.
Protected data, accountable access
- Sensitive data classified and protected Health, dietary, travel, and other sensitive student information is classified, encrypted, and shown only to the staff whose role requires it, with special-category data revealed only on an explicit, logged basis. CampOrganizer's information security management system is certified according to ISO/IEC 27001:2022 by an independent certification body.
- Access scoped to responsibility Instructors see their class, residential staff see their hall, administrators see the program, enforced by role and assignment, not by trust. A large temporary staff never means blanket access to every student.
- Duty of care on the record Attendance, welfare notes, and incidents are documented against the student and session, and safeguarding applies where a participant is a minor. Duty of care is evidenced, not assumed.
- Your data is yours Program leaders export the program's data themselves, with a second-person approval on anything sensitive, reporting to the department never means an unmanaged data dump.
One program, the right tools for each person
Program directors and administrators
Oversee admissions, academics, activities, residence, staffing, and outcomes, and report the edition from one place.
Admissions and registrars
Run applications, reviews, and enrollment through a controlled workflow, with international details collected once.
Instructors and academic staff
Deliver courses, set and review assignments, take attendance, and see only the students in their own classes.
Activity and residential staff
Run the catalogue, the excursion, or the hall from live rosters scoped to their responsibility.
Students
Apply, prepare, book, learn, and run their own program day in Explorer, on web and mobile, no parent in the loop.
Before and after, side by side
Applications in a form service, an inbox, and a spreadsheet
Materials across the LMS, the drive, email, and chats
Students arrive unprepared, requirements buried in attachments
Academic timetable and social calendar in separate files
Elective sign-ups managed by email
Every update emailed to the entire cohort
A room change triggers a new PDF
Disengagement discovered when the program ends
The department report means reconciling five systems
The connection ends with the closing ceremony
A controlled application and admission workflow
One program space for learning and information
A tracked pre-arrival journey with targeted reminders
One schedule with a personal view per student
A catalogue with capacity, waitlists, and self-service booking
Messages targeted to the course, group, or activity
One edit, students see it instantly in the app
Progress and participation patterns visible in time to act
Analytics, reports, and exports from one dataset
Certificates, feedback, and the next edition's invitation
Frequently asked questions about university and pre-college program software
What types of university programs can use CampOrganizer?
Summer schools, pre-college programs, enrichment academies, language and foundation courses, continuing and executive education, and other cohort-based short programs, residential or commuter, single- or multi-campus.
Does CampOrganizer replace our university LMS?
No, and it doesn't try to. It delivers your _program's_ learning end to end (materials, assignments, quizzes, certificates) and connects it with schedules, activities, attendance, and communication. Degree coursework, grades of record, credits, and transcripts stay in your institutional systems.
Can students complete onboarding before arrival, and can we see who's done?
Yes. Pre-arrival preparation runs as a structured course with documents, videos, quizzes, and forms, and the team sees who hasn't started, who's mid-way, and which requirement is still outstanding, with reminders sent only to those students.
Can students book workshops, excursions, and activities themselves?
Yes. Programs publish the catalogue with audiences, capacity, and waiting lists; students book within their program experience and their choices appear on their personal schedule.
Can courses and social activities live on one schedule?
Yes. Lectures, labs, electives, excursions, sports, meals, and events are one program calendar, and each student and staff member sees the slice relevant to them.
Can instructors see only their own students?
Yes. Access follows role, session, course, and group assignment, instructors and temporary staff never need access to the full program population.
Can we target messages to specific groups?
Yes. Announcements go to a program, course, cohort, group, activity audience, or exactly the students who still need to take an action, with push and email carrying the important ones.
Can we identify students with low engagement?
Yes. Readiness, course progress, attendance, and activity participation sit on one record, so the pattern of a disengaging student is visible while there's still time to support them.
Do parents need to be involved?
No, by default the participant runs their own program. Where a participant is a minor, guardian consent is collected as part of registration, but the student remains the primary user.
Can it handle international students?
Yes. Passports, visas, travel, languages, accommodation, and dietary needs are classified fields collected once in application and onboarding, and the student experience is available in several languages.
Can we import students from another institutional system?
Yes. Structured imports bring in cohorts registered elsewhere, and structured exports return the program's data whenever the institution needs it.
Can we stay connected with students after the program?
Yes. Certificates of completion, post-program feedback, and continued access where the program allows it, plus the next edition's invitation to a cohort you already know.
Run the complete program, not a collection of tools
Prepare students before arrival, deliver learning, open the activity catalogue, keep one schedule current, message the right audience, and improve every new edition, on one connected platform the students themselves drive.
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