Camp Hub
Where you and your administrators run the organization: programs, sessions, staff, registration, finance, communication, settings, and reports.
See and run your whole business, without becoming the system yourself
One platform for the person who owns the outcome
For an owner or director, CampOrganizer is the single place the whole business runs and reports: registration and revenue, staff and sessions, safety and communication, and the analytics that tell you how the organization is doing. You work from Camp Hub to structure and oversee the organization. Session managers run each program in Session Console, counselors carry their day in Counselor Mobile, families and participants get their own experiences, all on the same underlying records. Operational responsibility stays with the right teams, each role sees exactly its part, and you see the whole, from live enrollment to end-of-season outcomes, without doing the data entry yourself. Your job is to lead the organization, not to be its integration layer.
Your camp runs as one organization. Its information doesn't.
Before CampOrganizer
Registration lives in one system, forms arrive through another, staff schedules sit in spreadsheets, parents get messages from several people, attendance is recorded somewhere else, and the season report is assembled by copying numbers between files. Each tool may work on its own. The problem appears between them. A registration is copied into a roster by hand; a schedule change is announced in three channels; a staff member works from an outdated list; a parent calls because what they received no longer matches the plan. Eventually the director becomes the integration between every system, department, and person, and the knowledge that keeps the organization running lives in personal spreadsheets and chat histories that walk out the door when people leave.
With CampOrganizer
CampOrganizer gives the organization a shared operating structure, so responsibility can sit with the right team, and you can finally see the whole business at once.
From chasing updates to managing exceptions
See the whole business
Enrollment, capacity, revenue, staffing, and outcomes come together in one place, you look at the business, not at five dashboards.
Let responsibility sit with the team
Each role, operations, coordinators, counselors, sees exactly its part of one shared system, so questions and exceptions stop defaulting to your desk.
Manage exceptions, not updates
Instead of asking every department for another spreadsheet, you focus on what actually needs leadership: incomplete preparation, capacity gaps, operational risks, and the decisions only you can make.
Decide from live numbers
Analytics surface what's filling, what's at risk, and what needs attention now, decisions run on evidence, and this season can be measured against the last one.
Keep the knowledge in the organization
Sessions, forms, processes, and history live on the platform, your operating model stays with the business when people move on.
Answered on one platform
How do I see my whole camp business in one place?
Enrollment, capacity, revenue, staffing, and outcomes live on one platform and roll up into analytics you read directly, no exporting, no reconciling, no tab you forgot to open.
How do I stop being the bottleneck everyone depends on?
Every role sees exactly its part of one shared system, so operations, coordinators, and staff act without routing every question through you.
How do I know which sessions will fill, and which are at risk?
Live enrollment-and-capacity analytics show fill, pacing, and the sessions at risk of missing their minimum, early enough to act on a soft session, not to discover it.
How do I know my staff are actually prepared, before participants arrive?
Staff records, session assignments, training, and certificates live on one record, so who's prepared and who isn't is visible in advance. The first day becomes the start of the program, not the deadline for finishing preparation.
How do I grow to more sessions, sites, or programs without more chaos?
Camps, programs, sessions, locations, and pricing live in one structure, and sessions are copied rather than rebuilt, adding capacity is more of the same system, not more spreadsheets.
How do I stop operational knowledge from leaving with my staff?
Your sessions, forms, processes, and records live on the platform instead of in personal files and chats, and daily operations run on a repeatable structure, not on one experienced employee's memory.
How do I make season decisions from real data instead of memory?
Analytics and the Report Builder turn the organization's own data into evidence, and because reports and history persist, the post-season review runs on facts, not on the strongest memory in the room.
How do I standardize how my whole organization runs?
Reusable forms, event types, session structures, and processes carry your operating model across camps, locations, and seasons, quality stops depending on which coordinator set things up.
How do I answer parents and institutions about child safety and data?
Sensitive data is classified, encrypted, and access-controlled; contact with children is a deliberate permission; and the security management is certified to ISO/IEC 27001:2022, "how do you protect my child" has a concrete answer.
How do I keep control and ownership of my data?
You export the organization's data yourself, any time, with a second-person approval on anything sensitive, never locked in, never dependent on a support queue.
How do I cut the cost and risk of a dozen disconnected tools?
One connected platform replaces the stack, less to pay for, less to reconcile, and fewer places for an error or a data leak to hide.
Different experiences for different responsibilities. One set of records underneath.
Session Console
Where session managers prepare and run each active program, participants, groups, schedules, attendance, incidents.
Counselor Mobile
Where frontline staff carry their day, their groups, schedule, tasks, and check-ins, so nobody needs the director to explain the plan every morning.
Family
Where parents onboard, pay, follow the program, and reach the right person, without a parallel information system.
Explorer
Where participants follow their own schedule, groups, learning, and achievements, where the program enables it.
Bracelets
The optional NFC/QR layer connecting on-site check-ins to the same participant records.
The risk sits with you, so the controls are built for you
- Safety and safeguarding you can point to Health and allergy data is classified and protected, contact with children is a deliberate permission, staff see only the participants they're responsible for, and access to the most sensitive data is audited. Child-safety questions get real answers, not a privacy paragraph.
- Certified security management Data is encrypted in transit and at rest, and CampOrganizer's information security management system is certified according to ISO/IEC 27001:2022 by an independent certification body, covering both standard and white-label deployments. The certificate and certified scope are published on the Trust page.
- Ownership and continuity You export the organization's data yourself at any time, with a second-person approval on anything sensitive, continuity and portability never depend on a vendor's goodwill.
Visibility, control, and a business that runs without you in the middle
- One view of the whole business Enrollment, revenue, staffing, safety, and outcomes in one place, nothing important hiding in a tab you forgot to open.
- Responsibility where it belongs A shared structure with role-scoped access: your team owns its work, you own the direction.
- Decisions you can defend Live numbers and persistent history, a decision is backed by evidence, and a change can be measured next season.
- Risk you can see and answer for Classified data, scoped access, safeguarding permissions, and certified security management make the risk you carry visible and accountable.
- A business you actually own Your data, your operating model, and a self-serve way to take it all with you. Choosing to stay is about the product, not lock-in.
The whole operation, at a glance
Organization structure
Camps, programs, sessions, dates, capacity, settings
Admissions
Invitations, registration paths, applications, participant records
Onboarding
Custom forms, permissions, documents, readiness tracking
Finance
Pricing, invoices, payments, offers, participant financial records
Staff
Records, roles, assignments, training, certificates
Session preparation
Groups, schedules, activities, responsibilities, communication
Live operations
Attendance, events, tasks, incidents, media, session records
Family experience
Onboarding, updates, schedules, payments, messages, web and mobile
Participant experience
Explorer: schedule, groups, learning, achievements
Physical workflows
Optional NFC/QR Bracelets for on-site check-ins
Leadership control
Role-based access, analytics, reports, imports, exports
Brand
Organization branding and available white-label options
Frequently asked questions from owners and directors
Can I see my whole camp business in one place?
Yes. Enrollment, capacity, revenue, staffing, and outcomes live on one platform and roll up into analytics you read directly, without exporting or reconciling separate tools.
Will I still be the person every question runs through?
No. Each role sees and manages its own part of one shared system, so operations, coordinators, and staff act without routing everything through you.
Is CampOrganizer only for large camps?
No. The platform fits organizations at different stages, the setup scales with participant volume, sessions, and program complexity. It matters most once you've outgrown spreadsheets or run several disconnected tools.
Can I forecast enrollment and spot sessions at risk?
Yes. Live enrollment-and-capacity analytics show fill and pacing and flag sessions at risk of missing their minimum, early enough to act.
Can it grow with my organization?
Yes. Multiple camps, sites, programs, and pricing run from one structure, and sessions are copied rather than rebuilt, growth doesn't multiply the admin.
Does CampOrganizer replace our registration software?
Yes, and it keeps going where registration tools stop. Registration data continues into readiness, session preparation, daily operations, family communication, and reporting without being recreated in another system.
Can I control what my staff see?
Yes. Role-based access and role-specific views mean staff access follows role, assignment, and responsibility, and contact with children is its own explicit permission.
How does it help me manage risk and child safety?
Sensitive data is classified, encrypted, and access-controlled; staff see only their own participants; and the security management is certified to ISO/IEC 27001:2022, the risk you carry is visible and answerable.
Do I own my data, or am I locked in?
You own it. Owners and administrators export the organization's data themselves, with a second-person approval on sensitive exports, you're never trapped.
Can we import our existing data?
Yes. Structured imports are part of onboarding, organization, participants, families, staff, and registrations, with the scope agreed against your current systems. Migration is treated as an operational transition, not a file upload.
How much does CampOrganizer cost?
Pricing is public. Usage-based from EUR 0.25 per participant, or an All-Inclusive subscription from EUR 525/month (up to 100 children active at the same time); a white-label edition and Enterprise plans are also available, and your first launched session can run as a free trial (up to 14 days), subject to eligibility and a signed agreement, with no automatic billing when it ends. Setting up your camp is free until you go live with real families. See the pricing page, and after a demo you receive a written proposal for your setup.
See your whole business on one platform
In a 30-minute demo, we'll show how CampOrganizer puts enrollment, revenue, staff, safety, and outcomes in one place, so you lead your organization from live numbers instead of holding it together by hand.
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