Camp Hub
The control center for your organization. Admissions, sessions, staff, finance, forms, communication, analytics, and governance.
Camp management software built for camps and youth programs
Registration, staff scheduling, daily operations, and family communication in one connected platform, from the first registration to the final pickup. Built for camp directors, registrars, counselors, and families.
Built in Vienna for camps and youth programs. ISO/IEC 27001:2022-certified security management.
Built around the problems camps actually have
The roster lives in three places
Registration, payments, waitlists, forms, and rosters live together, every record tied to the right session.
The day runs on paper and group chats
Schedules, attendance, health cases, and incidents run in one live workspace, and staff carry the day in one app in their pocket.
Families chase updates
Parents get the feed, photos, schedule, and pickup details in one branded, private place, so they see the day without calling the office.
One platform. Every role. One source of truth.
CampOrganizer is a camp management platform for camps, youth programs, after-school clubs, and university pre-college programs. It includes Camp Hub and Session Console for operators, a Family app for parents, an Explorer app for participants, a Counselor Mobile app for staff, and optional NFC/QR Bracelets, all connected to the same source of truth.
Every role has its own place
Session Console
The live command center for a running session. Who is here, what needs attention, what happens next, schedule, attendance, health, incidents.
Family
Web and mobile app for parents. The feed, photos, schedule, care team, payments, and onboarding, branded to your camp.
Counselor Mobile
The frontline staff app. Their day, their Teams, attendance in seconds, tasks, photos, and quick child profiles, in their pocket.
Explorer
Web and mobile app for participants. Their day, their team, their courses, their progress and achievements.
Bracelets
NFC + QR wristbands. Check-in, meals, activities, achievements, connected to everything else.
What makes CampOrganizer different
- Role-based, not feature-dumped A dedicated app or mode for operators, session managers, staff, families, and participants, each designed around the work that role actually does.
- Session Console, most systems stop at registration CampOrganizer runs the session itself: who is here, what needs attention, what happens next, schedule, attendance, health cases, incidents, and media from one live command center.
- One connected platform No stitching together a family app, a counselor app, and a registration form from three vendors. Every surface works from the same participant, family, and session records.
- Built for children's data Health and sensitive fields are classified and shown only to the roles that require them, contact with children is a deliberate, recorded permission, and the most sensitive values are revealed one at a time, with a reason and a log.
- Learning, built in Staff training, participant courses, and family onboarding run on one engine, connected to the same people and Teams, so you see what each participant learned, not only whether they attended.
- Your data, in and out CSV imports with prepared templates when you arrive; machine-readable exports, governed by owner approval, whenever you ask. Your records are yours, see how migration works.
Pick your seat at the table
Owners & directors
Run the business, not the spreadsheets. Enrollment, revenue, staff, safety, and outcomes in one place, live numbers, not your memory.
Operations & registrars
Clean data every season, without the grind. Registrations flow straight into rosters, forms and payments live in one place, you work the exceptions, not the copy-paste.
Counselors & staff
Less paperwork. More time with the kids. The whole day in one app in your pocket, with photos shared as you go, not at midnight.
Families
Stay connected even miles away. Their child's day, photos, and schedule, with allergies and medications on the record, and a private line to the right person.
Built for the way you run your programs
Summer camps
Run your entire summer on one platform. Registration, staff, schedules, family updates, check-in, and the season's numbers, a plan, not a crisis.
After-school & holiday clubs
Every term and every holiday club. Copy the session, keep the members, run bookings, attendance, and payments, every week, without rebuilding a thing.
Universities & pre-college
Learning, activities, and student life. Pre-arrival preparation, courses, activity booking, one schedule, for students who run their own program.
Everything you need to run the season
The connected workflows behind registration, staffing, the daily schedule, family communication, learning, and reporting, each one built for programs that carry children's data.
1
Registration & onboarding
Your own forms, fields, and registration paths, every registration becomes the start of the operation, with versioned waivers and documents behind it.
2
Daily operations
Build the camp day once and everyone sees their part, with Teams driving groups, courses, chats, and access from one membership.
3
Staff & safeguarding
Staff on two levels, who they are in the organization, what they do in each session, with child contact a deliberate, recorded permission.
4
Family communication
A feed driven by the day, private galleries with every upload screened, and permission-based chat, families informed, staff with the children.
5
Learning & engagement
Staff training, participant courses, and family onboarding on one engine, progress, badges, and achievements included.
6
Reporting & data
Your camp's numbers inside the platform, and governed reports from the fields you already collect, health values revealed one at a time, with a log.
Security and privacy built for youth programs
Camps trust the platform with children's data, that shapes what is stored, who can see it, and how it leaves the system. CampOrganizer's information security management system is certified according to ISO/IEC 27001:2022 by an independent certification body.
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Your data, exportable
machine-readable export, run by owners themselves, with a second-person approval on complete exports.
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ISO/IEC 27001:2022 certified
independently audited information security management system.
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Role-based access
every role sees only the data and actions its work requires.
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Sensitive data classified
health, allergy, and special-category information encrypted and shown only to the roles that need it.
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Contact with children controlled
reaching a child through the platform is a deliberate, recorded permission.
CampOrganizer Bracelets, the physical layer
NFC + QR wristbands that connect every check-in, meal, activity, and achievement to a participant's record. Fast for staff, meaningful for families.
Registration and pickup
tap at the gate to check in or hand off to an authorized guardian.
Meals and dietary flags
authorized dietary and allergy information in front of the staff serving food.
Activities and achievements
tag the activity, log attendance, hand out badges families see in the app.
A keepsake from the session
participants take the bracelet home when the program ends.
Public pricing, scoped to how you run
Usage-based from €0.25 per participant for occasional events, or All-Inclusive from €525/month - unlimited sessions, unlimited staff and family accounts, up to 100 children active at the same time. White-label and Enterprise editions for larger organizations. Setting up your camp is free before you launch; your first launched session can then run as a free trial, subject to eligibility and a signed agreement - and programs that run free of charge and open to everyone can qualify for the All-Inclusive plan free.
See it before you commit to it
How CampOrganizer works, step by step
One season followed through the platform: registration, preparation, the live day, families, and the report.
Migrating from spreadsheets or another system
What moves, what's rebuilt better, and how the transition fits around your season, without losing a record.
Common questions about CampOrganizer
What is CampOrganizer?
CampOrganizer is camp management software for camps, youth programs, after-school and holiday clubs, and university pre-college programs. It brings registration, daily operations, staff scheduling, family communication, learning, reporting, and optional NFC/QR Bracelets into one connected platform.
Who is CampOrganizer for?
CampOrganizer is built for camp directors and owners, operations and registrar teams, counselors and staff, families, and participants. Each role has a dedicated app or mode within the platform.
How does CampOrganizer compare to other camp management platforms?
CampOrganizer is built as one connected platform with role-based apps and modes for operators, session managers, staff, families, and participants, including Session Console, a live command center for running the session itself, not only registration.
Does CampOrganizer support multiple languages?
Yes. The platform is built for multilingual organizations. The interface is currently available in English, German, and Ukrainian, with more languages rolling out.
Do you offer a mobile app for staff and for families?
Yes. Family Mobile for parents, Counselor Mobile for staff, and Explorer Mobile for participants connect to the same platform as the web modes.
What are CampOrganizer Bracelets?
NFC and QR bracelets tied to a participant's platform record. Staff use them for check-in, meals, activity attendance, and achievements. Participants take the bracelet home when the program ends. The QR option works on smartphones with a camera and does not require NFC.
How much does CampOrganizer cost?
Pricing is public: usage-based at €0.25 per participant per event or €1.00 per participant per day, or an All-Inclusive subscription at €525/month with up to 100 children active at the same time. Setting up your camp is free; your first launched session can then run as a free trial (up to 14 days), subject to eligibility and a signed agreement, with no automatic billing when it ends. A white-label edition and Enterprise plans are available, and programs that are both free of charge and open to everyone can qualify for free access. See the pricing page - after the demo you receive a written proposal for your exact setup.
How does CampOrganizer support GDPR requirements?
CampOrganizer provides role-based access, encryption in transit and at rest, consent and data-rights workflows, structured data export, and documented data-processing practices, backed by a security management system certified according to ISO/IEC 27001:2022. See the Trust page for details.
Can I migrate data from another camp management system or spreadsheets?
Yes. Participant, family, staff, registration, and financial records come in through CSV imports with provided sample templates, and the onboarding team scopes the transition with you, fitted around your season. See the migration page for how it works.
How do I get started?
Book a demo. We'll learn how your programs operate, show the platform in that context, and provide a clear written proposal for your setup.
See CampOrganizer in your season
A 30-minute demo, tailored to your programs. No slide deck unless you ask for one.
One call, one written proposal, one clear next step.
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